Box Quotation Software: Send Professional Quotes 10x Faster

In the corrugated box business, speed wins deals. The manufacturer who sends a professional quotation first often wins the order. Here's how quotation software gives you that edge.

The Quotation Speed Problem

Current Reality for Most Manufacturers

Step	Time Without Software
Receive inquiry	0 min
Find customer details	10 min
Calculate dimensions	15 min
Look up paper prices	10 min
Calculate costs	20 min
Create quotation document	15 min
Convert to PDF	5 min
Email to customer	5 min
Total Time	80+ minutes

With Proper Quotation Software

Step	Time With Software
Receive inquiry	0 min
Select/Add customer	1 min
Enter dimensions	2 min
Costs auto-calculate	0 min
Generate PDF	1 click
Send to customer	1 click
Total Time	5 minutes

That's 16x faster.

What Makes a Good Quotation Software

Essential Features

Feature	Why It Matters
Customer database	No re-entering details
Box costing calculator	Accurate pricing instantly
Professional templates	Impressive first impression
One-click PDF	No manual formatting
Direct sending	Email/WhatsApp built-in
Version tracking	Know what was quoted when

Nice-to-Have Features

Quotation approval workflow
Validity date tracking
Automatic follow-up reminders
Analytics and reporting
Mobile access

Top Quotation Software Options

1. PackWares - Best for Speed & Professionalism

Founded in 2021, PackWares is a modern SaaS (Software as a Service) platform built specifically for the corrugated packaging industry. Unlike legacy software, it requires no installation and runs entirely in the cloud.

Currently Available Features:

CRM (Customer Relationship Management)
BCT (Box Costing Tool) with all flute types
Paper optimization
Customer Management
Deals pipeline management
Professional Quotation generation with custom branding
One-click email/WhatsApp sharing
Version tracking
Convert to deal with one click

Coming Soon:

Supplier and Inventory Management
Planning, Production and Quality Management
Dispatch and Invoice management

Why SaaS Matters:

Access from any device, anywhere
Automatic updates - always latest features
No IT infrastructure needed
No vendor lock-in - export data anytime
API available for integrations

Time to Create Quote: Under 5 minutes

Pricing: Free tier available. Paid from ₹333/user/month

Start Free Now →

2. Generic CRM Solutions

Examples: Zoho, HubSpot, Freshsales

Quotation Features:

Basic quotation templates
Email integration
Some customization

What's Missing:

No box costing
Generic templates
Extra setup needed

Time to Create Quote: 15-20 minutes (without costing)

3. ERP Quotation Modules

Examples: Quotation features in FinSys, Samadhan

Features:

Integrated with production
Linked to orders
Company-wide templates

Challenges:

Complex to use
Requires training
Part of larger system

Time to Create Quote: 20-30 minutes (with learning curve)

The Professional Quotation Difference

Amateur Quotation

Plain Excel export
No branding
Inconsistent format
Manual calculations visible
Looks like everyone else's

Professional Quotation

Company logo prominently displayed
Consistent branding
Clean, easy-to-read layout
Terms and conditions included
Unique quotation number
Validity date
Professional footer

Which one wins the customer's confidence?

Quotation Software Comparison

Feature	PackWares	Generic CRM	ERP Module
Box costing built-in	✅	❌	Varies
Professional PDFs	✅	Basic	Basic
Custom branding	✅	Some	Limited
WhatsApp sending	✅	❌	Some
Customer history	✅	✅	✅
Learning curve	Low	Medium	High
Free option	Yes	Some	Rare

ROI of Faster Quotations

Calculate Your Savings

Time Saved Per Quote:

Old method: 80 minutes
New method: 5 minutes
Saving: 75 minutes

Quotes Per Day: 5 Daily Time Saved: 375 minutes (6+ hours!)

Monthly Time Saved: 125 hours At ₹500/hour value: ₹62,500/month saved

Win More Deals

Faster Quote = First Quote

Customer often goes with first professional response
Even 10% better conversion = significant revenue
Professional appearance builds trust

Getting Started with PackWares Quotations

Step 1: Set Up Your Template (One Time)

Add company logo
Set colors to match brand
Add terms and conditions
Configure default validity

Step 2: Set Up Costing (One Time)

Add paper grades and prices
Configure flute types
Set take-up factors
Add process costs

Step 3: Create Quotations (Daily)

Select or add customer
Enter box dimensions
Select materials
Review cost calculation
Click "Generate Quote"
Click "Send via WhatsApp" or Email

Total time: Under 5 minutes

Quotation Best Practices

Do's

Practice	Benefit
Quote same day	Win more deals
Use professional template	Build trust
Include validity date	Create urgency
Follow up systematically	Close more deals
Track quotation status	Know where you stand

Don'ts

Mistake	Problem
Delay quotations	Lose to faster competitors
Send plain emails	Look unprofessional
Forget to follow up	Deals go cold
Lose quotation history	Can't reference past
Manual calculations	Errors cost money

Start Winning More Deals Today

PackWares helps you send professional quotations in minutes:

Free Forever:

1 user with full access
Unlimited quotations
Box costing calculator
Professional templates

SaaS Benefits:

No installation - runs in browser
Access from any device
Automatic updates
Cloud backup and security

No Risk:

No credit card needed
No vendor lock-in - export data anytime
API available for integrations
Upgrade when ready

Flexible Pricing:

Solo: Free forever
Teams: From ₹333/user/month
Enterprise: Custom plans